I.
Every wedding, by phase
Enquiry, booked, planning, the week of, wrapped. A card moves when the work does, and the card carries the date, the venue and what is unanswered.
The desk a planner runs a destination wedding from. The season board holds every wedding you have on. The run sheet is in your hand on the day, and the sheets that go out to the caterer, the hotel and each vendor are already filled in. Your couple signs in to approve. Their guests never sign in at all.
Ana & Tomás
You are not running one wedding. You are running the enquiry that came in on Tuesday, two weddings booked for June, and the one that is next weekend. The board holds all of them in one column each, by what they need next.
Enquiry, booked, planning, the week of, wrapped. A card moves when the work does, and the card carries the date, the venue and what is unanswered.
Everything waiting on them, in one place: the menu, the two florists you shortlisted, the seating you would like signed off. They approve or decline, and you see it happen.
Assistants and the day-of coordinators you hire for the weekend. They tick the run sheet with you. They cost nothing to add.
On the day the desk becomes a phone. The run sheet opens on the next thing due, ticks are shared, and the person who moved the coach by twenty minutes is the person everyone else sees moving it.
Your second shooter, the coordinator at the hotel and you are on the same minute. Nobody radios in to ask whether the coach has left.
Guest flights, the room block and its release date, the coach, the passports. It is the half of a destination wedding the wedding tools leave out.
Every wedding ends in paper that somebody else needs: the caterer wants counts, the hotel wants names, each vendor wants their own hours. None of it should be retyped from a spreadsheet you keep in your head.
Guests reply on a link, without an account. Who is coming, who they are bringing, what they eat, which moments they are invited to. The count on the card is the count you send.
Each vendor's deposit and balance with the date it falls due, so the question "what goes out this month" has an answer that is not a folder of PDFs.
Meals per table for the kitchen, a place card list for the venue, and keep-apart rules that hold when you move a name. A plan, not a drawing.
Or $150 a year. Unlimited weddings, however many you run in a season, and every assistant and coordinator you bring in is free.
What is included, and what a couple sees when you invite them.
The planning happens on a wide screen. The weekend happens on a phone, offline once the wedding is open, because the olive grove has no signal.
The board, the roster, the budget and the documents. Where a wedding is built.
The run sheet, the roster and the vendor numbers, in your pocket on the day.
· listings in preparation
You do not buy this, and you do not run it. Your planner does, and they will send you a link: your wedding, the decisions waiting on you, and the guest list you have been keeping in a spreadsheet. Sign in to approve things and to watch it come together. The account stays yours afterwards, which is handy, because the honeymoon is a trip and TripCraftr is the same account.
Bring the binder, the spreadsheet and the group chat onto one desk, and hand the caterer a sheet that was right when you printed it.